1 of these notes defined checking (the measurement of something and a comparison of the result of the measurement with a standard), listed five stages in checking, and discussed the two major processes in checking (measuring and evaluating).
2 The notes listed the four inevitable activities involved in all checking and discussed some important ideas in measurement.
3 The Part 1 notes then discussed why check something, when to check, who should check, and who should receive the check.
4 These notes (Part Two) discuss what to check. Then the evaluation part of the checking process and cover purpose, the need for Subordinates to accept, and when they discuss – who should know of the check first and checking to controlling.
What to Check
Check a Plan and/or a Result
5 People can check on (a) a plan to achieve an (end) objective and/or (b) the results achieved with respect to an end objective or any stage along the way.
1 Both these words often refer to a particular objective and/or activity.
2 Effectiveness refers to whether any actions taken achieve an objective or not. Thus we have effective behaviour – one which achieves the end objective and ineffective behaviour – which does not achieve the objective.
3 Efficiency refers to the amount of resources used in relation to the objective achieved.
4 Example. If Tom used $1,000 and one hour of time to achieve a particular objective but Pam used $800 and 45 minutes to achieve exactly the same objective, Pam’s activity would rate as more efficient.
5 The resources may include time, money, materials, machines anything required to achieve an end objective.
The Classification provides a Framework – to help determine helpful from harmful Contribution
1 Most Readers will accept the following two points – (a) a contribution rates as a key element in any discussion and (b) every Participant should aim to encourage contributions from other Participants.
2 However some contributions do not help to make a conference effective and increase its efficiency. An understanding of the various types of possible contributions and an ability to identify helpful ones should assist all Conference Members.
3 Thus the second point above should become – every Member should encourage others and themselves to make helpful contributions and discourage the non-helpful types.
4 A Member who knows the various possibilities can classify contributions as they occur during a conference. This classification activity will help to evaluate the usefulness of their own contributions and those of others
The first Major Classification – Relevancy to the Topic.
5 The first major classification divides contributions into – (a) on the topic and (b) off the topic. The word “topic” refers to the “official topic” at any particular time.
1 Anyone who aims to produce better plans and study planning will find a great number of elements to study. The three parts of these notes provide a detailed discussion of many of the elements.
2 Part 1 defines a plan and planning and discusses the meaning of “plan better’. They discuss some important planning elements.
3 Parts 2 and 3 discuss some detailed approaches which will help people to plan better. Part 2 examines the parts of the planning process; Part 3 studies the elements in a plan.
Planning and the Managing Process
4 Planning occurs as the first part of the Managing Process: someone must decide what to do (planning), try to get others to do it (directing) and then compare whatever done with the plan (checking).
A Definition of Planning *
5 These notes define planning and plan as follows:
(a) Planning – a conscious thinking process aimed at setting objectives.
(b) Plan – a Group of Objectives which – if achieved – someone believes will achieve an end objective.